DEVICE CHECK-OUT & CHECK-IN

DEVICE CHECK-OUT 

A Chromebook and charger will be made available to students for the 2020-2021 School Year. Parents and students must sign and return the Agreement for Chromebook Use. 

DEVICE CHECK-IN 

Individual school devices, device chargers, and any optional accessories (charging cables) must be returned during designated check-in times at the end of the school year. Students who transfer to another school, withdraw, are suspended or expelled, or terminate enrollment in the Kuna School District for any other reason during the school year will return their school device and accessories on or before the date of withdrawal. 

CHECK-IN FINES 

Students and parents/guardians are responsible for returning the school device, charger, and accessories in satisfactory working condition. The student or parent/guardian will be responsible for:  

• Any school fines assessed for any device repairs  
• Replacement costs for a device that is not returned at the end of the school year or upon withdrawal or is damaged beyond repair  

Repair costs will not exceed the replacement cost of the device (see “Repair and Replacement Costs” section) 

DISTRICT POLICIES AND PROGRAM GUIDELINES 

The device is school property and all users will follow Kuna School District Policy, District Student Handbooks, all guidelines published on the Kuna School District web site, and relevant school/classroom rules. Relevant District policies can be found here:  

• 696: Computer Software 
• 698: Computer and Network Service

CARING FOR YOUR DEVICE

Students are responsible for the general care of the device they have been issued by the school. Devices that are broken or fail to work properly must be taken to the designated school or District location for evaluation. 

GENERAL SAFEGUARDS 

• Only use a clean, dry soft cloth to clean the screen; do not use cleansers or liquid of any type. 
• Cords and cables must be inserted carefully into the device to prevent damage. 
• Students MAY NOT personalize their device in any way (no decals, stickers, engraving, no markers, etc...)
• Students are responsible for their charging cable and accessories and should not loan these items to friends or family members.   These should not be used with any other device.
• Students should avoid placing too much pressure and weight on the screen. The District recommends using a bag with several pockets to keep the Device and other items separated. Always place your device on top of a stack of books, never at the bottom. 
• The device should not be left out in extreme heat or freezing weather.  

SCREEN CARE 

The device screen can be damaged if subjected to rough treatment. The screen is particularly sensitive to damage from excessive pressure on the screen. 

• To protect the screen from damage, device screens should face towards the student’s backs when placed in backpacks. 
• Do not lean on the device. 
• Do not place anything near the device that could put pressure on the screen.
• Do not place anything inside the protective cover that will press against the screen.
• Clean the screen with a soft, dry cloth or anti-static cloth.
• Do not set pens, pencils, or anything on the keyboard; closing the case with anything between the screen and keyboard will crack the screen and can cause damage to the keyboard, mousepad, and screen hinges. 
• Do not carry the device by the screen. 

PERSONALIZATION OF DEVICES 

The device is the property of the Kuna School District. Personalizing the device in any way is prohibited. 

• Students may not label, apply stickers, or write, inscribe, or scratch on the device.  
• Students may not remove or cover District or manufacturer labels and stickers.   Do not remove any parts of the device. 

USING YOUR DEVICE

Devices are intended for educational use such as accessing the curriculum, educational websites, school messages, announcements, calendars, and schedules.

DEVICE USE GUIDELINES 

• Students will be held responsible for maintaining their devices and keeping them in good working order. 
• Device batteries must be charged and ready for school each day. 

• Devices should be protected from extreme heat or cold, pets, and moisture. 
• Devices that malfunction or are damaged must be reported to Kuna Technology support as soon as possible. The Kuna School District Technology Department will facilitate the repair of malfunctioning devices. See the Repair and Replacement Costs section of this agreement for costs to students/parent guardians for damaged devices.  
• Devices that are stolen must be reported immediately to the Kuna School District Technology Department (208-472-9700). Students/Parents Guardians are also responsible for reporting stolen devices to the Kuna Police Department's non-emergency number (208-577-3860). 

DEVICE IDENTIFICATION 

• Student devices will be labeled in the manner specified by the Kuna School District. District identification labels/stickers must not be covered or removed. Devices may be identified in the following ways: 
  • Record of the serial number 
  • Kuna School District barcode(s)

STORING YOUR DEVICE 

• When not in use, devices should be stored securely. 
• Nothing should be placed on top of a device when stored at home, in a locker, desk, or bag. 
• Devices that are left in school lockers or PE lockers overnight remain the student’s responsibility.  
• Devices should not be stored in a student’s family vehicle parked at school or home. 

DEVICES UNDERGOING REPAIR 

The District may assign a loaner device to students who bring a device to the designated spot at each school or District site for repair. 

CHARGING YOUR DEVICE’S BATTERY 

• Students need to charge their devices each evening.
• Students should not loan their charging accessories to friends or family. 

BACKGROUND PHOTOS  

If the District policies permit, students may change background photos. Inappropriate media may not be used as a background photo. The presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drugs, gang-related symbols, or pictures will result in disciplinary actions. 

SOUND, MUSIC, GAMES, OR PROGRAMS 

• Applications and digital content to support classroom learning will be provided by the Kuna School District. 
• Students will not be allowed to add their own applications to school devices.  
• Educational activities and storage use will take priority over personal use. The District reserves the right to clear the device of all personal sound, music, games, or programs as needed for educational activities and storage. 

PHOTOS/VIDEO TAKEN WITH DEVICE 

Students may not take photos or videos of other students, staff, or anyone without their permission. The possession, forwarding, or uploading of unauthorized photos or videos to any website, network storage area, or person is strictly forbidden. Also, photos and videos taken with the device may not be used to slander, bully, or denigrate any student, staff member, or anyone on or off the campus at any time. Photos and videos taken with the device are for educational purposes only and should be directly related to classroom assignments, projects, and areas of study. 

VIDEO MESSAGING 

Any inappropriate use of video messaging services will result in disciplinary action. All video messaging or video conferencing activities are to be in support of a student’s education. Students are obligated to follow these guidelines and meet all online meeting expectations designated by teachers. Good video messaging practices include: 

• Start video messaging/conference calls with video off and your microphone muted. 
• Ensure you are in a quiet area that is free from disrupting background noises and activities. 
• Do not allow other people to be seen in the background (District staff may request a parent to verify that they are present and authorize video use). 

OFF-CAMPUS INTERNET ACCESS 

Students are allowed to connect to other wireless networks through their device settings. The same school Internet filter that supervises connections on all Kuna School District networks will restrict allowable content. When the device goes home or to any other location and connects to the Internet, the content will be filtered to the same levels as those in our schools. 

MANAGING FILES AND SAVING WORK

SAVING DOCUMENTS 

Students are expected to save work in designated cloud storage locations, school/teacher designated locations available through Google Drive accounts, or other applications that are authorized by the District.  It is the student’s responsibility to ensure work is not lost due to device failure or accidental deletion.  

NETWORK CONNECTIVITY 

The Kuna School District makes no guarantee of network availability. The network will be taken offline for regular maintenance activities and the District will not guarantee 100% network access and availability. In the rare case that the network is down, the District will not be responsible for lost or missing data. 

The District will provide limited support and assistance in connecting school devices to personal wireless networks. The District will also provide limited support and assistance for the District provided mobile hotspots and connecting school devices to the hot spot. 

STUDENT E-MAIL 

Students are assigned a District-provided e-mail account through the District’s Google domain. This account will restrict e-mail communication, allowing only student-to-staff messaging to occur. This restriction is set based upon the student’s grade level and will be determined by the Kuna School District. No other e-mail account should be used for school-related activities or for communicating with teachers and District staff. Student e-mail accounts and account content are the property of the District. The use of these accounts will comply with District policy and are subject to search at any time.

PRIVACY AND USAGE

PRIVACY 

Applications and services offered through the District’s Google domain, including e-mail, are not to be considered private. Any messages sent or received, or files created or saved through the system are available for review. For example, this content may be viewed by District administration during an investigation, or by the District's Technology Department during the review of a possible policy violation. 

Students should not have any expectation of privacy concerning their use of the device, including but not limited to websites, apps/applications, or e-mail content or browser history. Should a parent/guardian need to access their student’s e-mail account, they can request access through the Kuna School District Technology Department. 

DISTRICT TECHNOLOGY AND ACCOUNT USAGE 

Use of any District Technology or District provided accounts for harassment, bullying, or any other inappropriate use is not allowed and will result in potential disciplinary actions up to and including loss of privileges and suspension or expulsion, and notification of law enforcement when appropriate.

SOFTWARE ON DEVICES

ORIGINALLY INSTALLED RESOURCES 

The applications and other resources originally installed by the Kuna School District must remain on the device in usable condition and be easily accessible at all times. From time to time the school may add applications or modify the device configuration for use in a class or subject area. Regular and periodic checks of devices will be made to ensure that students have not removed the required apps and content. 

ADDITIONAL APPS AND CONTENT 

Students are not allowed to load extra apps and content on their devices. Any additional applications or content found on the device that violates any part of the Responsible Use Agreement will result in potential disciplinary actions up to and including loss of privileges and suspension or expulsion. The Kuna School District will work to ensure that devices contain the necessary tools to complete schoolwork. Recommendations for any applications should be directed to a teacher who can submit applications for District consideration. 

INSPECTION 

Students may be selected at random to provide their devices for inspection by any District employee. Students should not have any expectation of privacy concerning their use of the device, including but not limited to websites, apps/applications, or e-mail content or browser history. 

PROCEDURE FOR RE-LOADING APPS 

If technical difficulties occur, the devices will be reviewed and may be re-imaged to restore its default configuration. The Kuna School District does not accept responsibility for the loss of apps or documents, educational or personal, deleted due to troubleshooting or re-imaging. 

SOFTWARE UPGRADES 

Updated versions of the device operating system and applications are available from time to time and will be deployed by the Kuna School District as needed.

AGREEMENT FOR CHROMEBOOK USE / DIGITAL CITIZENSHIP

Use of Kuna School District technology equipment and services is a privilege, not a right. The privilege of using the technology resources provided by the Kuna School District is not transferable or extendible by students to people or groups outside the District and terminates when a student is no longer enrolled in the Kuna School District. The Agreement for Chromebook Use outlines the expectations for the responsible, ethical, and lawful use of District technology both on and off school premises. Violation of any of the terms and conditions in District Policy, Kuna Student Handbooks, and this Agreement may result in termination of privileges, and access to District technology resources may be revoked. Violations may result in disciplinary action up to and including suspension, expulsion, and, when applicable, notification of law enforcement agencies. 

PARENT/GUARDIAN RESPONSIBILITIES 

As the parent of a student that attends the Kuna School District, I will: 

• Talk to my child about appropriate and responsible use of District equipment and the Internet.  
• Monitor and control the use and hours of accessibility to District equipment in my home. 

• Return assigned devices and device chargers at designed check-in times.  
• Return the device if my child transfers, withdraws, or is suspended, expelled or terminates enrollment with the District. 
• Pay fines assessed at the costs indicated in the Device Repair and Replacement section of this web site for: 

• Devices that were intentionally damaged, or  
• Devices that were not returned in satisfactory working condition. 

• Follow District guidelines for the care of the device, including keeping the device in good working order, charging the device, and keeping the device away from extreme heat, cold, pets, and moisture. 
• Refrain from personalizing the device in any way or removing any District or manufacturer labels or identifiers. 
• Report issues with my device to the Kuna School District Technology Department.  

STUDENT RESPONSIBILITIES 

As a student of the Kuna School District, I: 

• Pledge to use my school assigned equipment for educational purposes under the direction of District staff. 
• Will strive to be a responsible digital citizen and encourage others to do so by following all Kuna School District policies, District Student Handbooks, and school/classroom rules and regulations. 
• Will review and abide by all additional guidelines for the use and care of my school assigned device that are posted on the Kuna School District website and that may be e-mailed to my District provided e-mail account. 

As a responsible digital citizen, I will: 

• Keep private information private. My password(s) and identity are mine and not to be shared. 

• Treat others with respect both online and offline and have appropriate conversations in all my interactions with others. Report anyone who tries to use technology tools to hurt or harass me to an appropriate authority (teacher, principal, parent, etc.). 

As a responsible digital citizen, I understand: 

• Any computer/Chromebook work may be lost, but I can mitigate that risk by saving my work in designated cloud storage locations. I am responsible for backing up my files. Files saved to my device may be removed or erased during troubleshooting, repair, and re-imagining of my device. 
• Information I post online leaves a “digital footprint” that can have lasting effects. 
• Cyber-bullying is a violation of Kuna School District policies and I can be subject to disciplinary action if I am bullying others online, even if it is outside of school. 

• The Kuna School District does not condone or permit the viewing or use of inappropriate material and uses content filtering software to protect students and staff to the extent possible. Content filtering tools are not completely fail-safe. School and district personnel have the authority and responsibility to monitor the appropriate use of technology tools, even when used at home.  
• Using a school computer, District network, District-provided accounts and services are not private, even when using a personal device at school or a school device at home. Teachers and district staff may review my work and activities when I am using district-provided technology resources. 
• The use of any and all Kuna School District accounts, login histories including browsing activities can be inspected at any time and without prior notice. 
• Accounts may be created for me for school-related use on services such as (but not limited to): The District’s network system, Google, including e-mail, and TylerSIS.  

As a responsible digital citizen, I will NOT: 

• Capture, record, or transmit the words and/or images of any staff member or student without their express permission. Photos and videos taken with the device are for educational purposes only and should be directly related to classroom assignments, projects, and areas of study. Photos and videos taken with the device may not be used to slander, bully, or denigrate any student, staff member, or anyone on or off the campus at any time.  
• Remove or alter originally installed applications and resources or install any applications on the device without the expressed verbal or written permission of the District Technology Department.  
• Customize screensavers and backgrounds with inappropriate language or images, including images of guns, weapons, pornographic materials, alcohol, drug, or gang-related content. Doing so will result in disciplinary action.  
• Create, transmit, or communicate any material accessible via the Internet that contains items that are illegal, obscene, harassing, insulting, ostracizing, or intimidating to others. 

STRICTLY PROHIBITED STUDENT ACTIVITIES 

• Using devices for non-educational purposes 
• Illegal installation or transmission of copyrighted materials 
• Any action violating existing Board policy, administrative rule, or public law 
• Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials 
• Use of chat rooms or websites selling term papers, book reports, and other forms of student work 

• Use of personal messaging services for non-educational purposes  
• Changing device settings (exceptions include personal settings such as font size, brightness, etc.) 
• Spamming/sending mass or inappropriate e-mails 
• Gaining access to other student accounts, files, and/or data 

• Use of the school’s Internet/e-mail accounts for financial or commercial gain or for any illegal activity 
• Use of anonymous and/or false communications 
• Giving out personal information, for any reason, over the Internet. This includes, but is not limited to, setting up Internet accounts including those necessary for chat rooms, eBay, e-mail, etc. 
• Participation in credit card fraud, electronic forgery or other forms of illegal behavior 
• Vandalism of District equipment is prohibited 

• Maliciously attempting to harm or destroy hardware, software or data, including, but not limited to the uploading or creation of computer viruses, scripts, utilities or programs that can infiltrate computer systems and/or damage software, hardware components or modify device configuration 
• Accessing or transmitting materials that are obscene, offensive, threatening or otherwise intended to harass/demean others 
• Bypassing Kuna School District’s web filter or other security measures through a web proxy or other methods 
• Taking photos or video of other students, staff or anyone without their permission 
• Possessing, forwarding, or uploading unauthorized photos or videos to any website, network storage area, or person is strictly forbidden. 

STUDENT DISCIPLINE

If a student violates any of the user terms and conditions named in this policy, privileges may be suspended or terminated, access to the Kuna School District technology resources may be denied, and the appropriate disciplinary action shall be applied. Violations may result in disciplinary action up to and including suspension/expulsion for students. When applicable, law enforcement may be involved.

LEGAL PROPRIETY 

• Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent. 
• Plagiarism is illegal. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. 
• Use or possession of hacking software is strictly prohibited and violators will be subject to applicable state or federal laws that may result in criminal prosecution or disciplinary action by Kuna School District. 

COSTS FOR DAMAGED, LOST OR STOLEN DEVICES

Students will be held responsible for ALL damage or loss to their device, device charger, hotspot resulting from negligence or misuse. This includes but not limited to broken screens, cracked pieces, damaged/removed keys, damaged mouse and inoperability, etc. In the event of damage not covered by the warranty, the student and parent will be billed for the cost of repairs. Repairs must be made by the Kuna School District Technology Department. The student may check out a loaner device until repairs are made (unless damage is due to gross negligence, intentional destruction, or willful misconduct – the administration will then determine device use for the student). 

FIRST INCIDENT: After you review the device care and security sections of the Agreement for Chromebook Use with your building administrator, you may be issued a replacement device, if one is available. Your building administrator will take into account the situation that led to the damage or loss.

You and your family may be held responsible for the full cost of repair or replacement. 

SECOND INCIDENT: You may not be issued a replacement device. You and your family may be held responsible for the full cost of repair or replacement. 

FAIL TO RETURN: If you fail to return the device and/or related components at the end of the school year, upon withdrawal or when directed to do so, the device and related components will be considered stolen property. In that case, the district will not release your records and will file a police report. You must return the district-provided charging accessory and any other device-related items issued by the district when you return your device. 

REPAIR AND REPLACEMENT COSTS: 

Chromebook Repair Costs 

• Device Replacement = $250.00 - $275.00
• Screen Repair = $65.00-$200
• Wall Charger Replacement = $25.00 
• Keyboard Replacement = $35.00
• Single Key = $10.00
• Lower Case = $40.00
• Bezel = $40.00

CHROMEBOOK INSURANCE INFORMATION

The Kuna School District requires all students to complete an Agreement for Chromebook Use (Version A) and to pay the Insurance Premium if they wish to take the device off-campus.  Students that do not pay the fee are not permitted to remove the laptop from the building.  The District is self-insuring all Chromebooks.  This annual premium covers the Chromebook ONLY, not the accessories charger.  

The deductible is charged for each incident starting with the second incident and is in addition to the annual premium payment. 

Families who participate in the Free and Reduced Lunch Program will have the option to forgo the insurance cost yet still have the laptop computer covered under the insurance agreement; however, families in the Free and Reduced lunch program will be required to pay the deductible for each damage claim and will be required to pay for each theft or loss claim.

Payment for insurance premiums is required at the time the device is issued to the student. Parents/guardians/students must bring a check or money order (payable to Kuna School District) to receive the Chromebook.

Parents/guardians not choosing to allow your child to take the device home must complete Agreement for Chromebook Use (Version B) are encouraged to purchase the insurance to cover in-school use claims on the computer. If a student does not have insurance and the laptop/Chromebook is lost, stolen, or damaged while in that student’s control, the District reserves the right to hold the parents/guardians responsible for full replacement or repair cost.

Parents/guardians may not substitute a homeowner or other personal insurance for District insurance.

Insurance Coverage:

1. Damage – pays for damage to the Chromebook on school property or at another location, such as at home.
2. Accidental Damage – pays for accidental damage caused by liquid spills, drops, falls, or collisions.  An accident will be reviewed and determined by the Technology Dept.  One accidental damage per student allowed during the school year at Kuna School District.
3. Theft – pays for loss or damage of Chromebook due to theft; the claim requires an official copy of the police report. One theft per student allowed during the Kuna School District.
4. Fire – pays for the loss or damage of the Chromebook due to fire; the claim must be accompanied by an official fire report from the investigating authority.
5. Electrical Surge – pays for the damage of the Chromebook due to an electrical surge.
6. Natural Disasters – pays for loss caused by natural disasters.

Exclusions: 

- Negligent, Dishonest, Fraudulent, Intentional, or Criminal Acts: Will not pay if damage or loss due to negligent, dishonest, fraudulent, intentional, or criminal acts. 

- Vandalism – Insurance will not cover damage or loss due to vandalism. 

- Chromebook  Accessories – charger loss or damage are not covered by insurance.

Examples include, but are not limited to: unattended Chromebook in an unlocked automobile, lying on the damage reporting form, not reporting damages on time, vandalism to the Chromebook, broken cord on the charger.

The following scenarios are provided to help students and families better understand the financial obligation associated with insurance claims. This is a sample list and in no way represents a complete list of possible scenarios:

The District reserves the right for the final determination of all insurance claims.

Consent to Participate

By returning the Agreement for Chromebook Use form, you provide permission for your child to receive a District-issued Chromebook. Bring the appropriate completed Agreement form and insurance premium to school. A Chromebook and charger will be distributed to students during the set distribution times outlined below.

• Please sign and return Agreement for Chromebook (Version A) if you are purchasing the District insurance, which permits your child to use the laptop at school and at home.
• If your child will only be permitted to use the laptop computer at school, please sign and return Agreement for Chromebook (Version B).
• Signing either agreement indicates that your child agrees to abide by School Board Policy 698 and the Responsibility for Use of Chromebook and Expectations and Guidelines for Use of Student Chromebook Computers pertaining to the safekeeping and use of computers.

Refusal to Consent

In the event you or your child refuse to sign either form, your child will receive a District-issued laptop/Chromebook computer for in-school use only. The laptop/Chromebook will not be allowed to be taken off-campus.  Students will be required to pick up their device each morning and to turn in their laptop/Chromebook before leaving school each day.  Parents/Students will be responsible for repairs to the laptop if you choose not to buy insurance.